What does an accountant for contractors actually do?

At Pro Business Tax and Accounting we handle your business bookkeeping, bank reconciliations, payroll, payroll taxes, WSIB, HST, and tax planning — all customized for how trades and construction businesses operate. You get clear reporting and stress-free compliance.

Why hire a CPA who understands construction & trades?

Because construction and service trades have unique rules for materials, labour, and HST. We know how to record and structure these correctly so you stay audit-proof and profitable.

Do contractors need to charge/remit HST?

Yes, once you exceed $30,000 in annual revenue. We manage registration, filings, and reconciliations so nothing falls through the cracks.

What's included in a monthly accounting package?

At a high level, it includes bookkeeping, payroll, tax compliance, HST, T2. However, we can custom-fit a package to suit your business's needs to ensure a perfect fit.

Can you help with payroll for subcontractors/employees?

Yes, we certainly can help with payroll, payroll taxes, T4, ROE, T5018, T4A - our model and services are scalable and grow with your business needs.

I'm behind on bookkeeping—can you catch me up?

Totally! We know how stressful it can be to catch up on months and years of bookkeeping. We have a proven system in place that can take the stress out of it. We'll clean up prior years, file outstanding returns, and get you back on track fast.

Do you work with QuickBooks or Xero?

Both! Our team has QuickBooks ProAdvisors and Xero certified bookkeepers to get you setup efficiently.

Do you only work with Ontario-based contractors?

Pro Business Tax and Accounting is based in Vaughan, Ontario - but being a tech-forward firm with cloud based systems we are setup to effectively service clients throughout Canada, except Quebec.

What's the first step?

If you're ready to get started, we can setup a discovery call with one of our team members to understand your business, goals, and pain-points. From there we will customize your accounting package, and get you onboarded. To get started, book a time on our calendar.

FOR FREELANCERS & THE SELF-EMPLOYED

Accounting & Tax Support for Freelancers & the Self-Employed

No employer withholding tax for you. We help Ontario freelancers keep more of what they earn — every deduction captured, HST and instalments handled, and a plan so the CRA bill never surprises you.

What we help you with

Expense deductions	Claim everything you’re entitled to — software, equipment, supplies, professional fees — and nothing you’re not.
Home-office	A defensible portion of your rent/mortgage, utilities, and internet, calculated correctly.
Vehicle	Mileage vs. actual costs, logbooks, and what you can really claim when you drive for work.
Marketing & subscriptions	Ads, website, and tools captured as the deductions they are.
HST & instalments	When to register, how much to remit, and how to avoid instalment-interest surprises.
Salary vs. dividends	If you incorporate, we’ll help you pay yourself the smart way. (Read our guide →)

Should you incorporate?

Many freelancers eventually hit the point where incorporating saves real money. We’ll run your actual numbers and tell you honestly whether it’s worth it yet — no upsell.

Simple, flat pricing

Bookkeeping and tax support for freelancers starts at $199/month. Prefer help just at tax time? Ask about our personal + self-employment return package. Book a free consult and we’ll quote you flat.

FAQ

What can I deduct as a freelancer in Ontario?

Legitimate business expenses: home office, business use of your vehicle, marketing and ads, software and subscriptions, professional fees, a portion of your phone and internet, supplies, and equipment. The rule is simple — if it's genuinely for the business and you keep the receipt, it likely counts

Can I claim a home office?

Yes. If you work from home, you can claim a reasonable portion of your rent or mortgage interest, utilities, and internet, based on the share of your space used for work. Done properly, it's often one of the biggest deductions available to the self-employed.

Do I need to charge HST?

Once your business earns more than $30,000 in revenue over four consecutive quarters, you're required to register for HST and start charging it. Some situations require registering sooner. We handle registration and filing so it's one less thing to track.

When do I owe tax instalments?

Generally, if your net tax owing is over the CRA's threshold two years in a row, they'll ask you to pay by quarterly instalments rather than in one lump sum. We forecast this for you so there's no surprise bill — and no instalment interest.

Should I incorporate?

Sometimes — usually once your income is consistent and higher than what you need to live on, so you can benefit from tax deferral and lower corporate rates. We'll run your actual numbers and tell you honestly whether it's worth it yet. No upsell.

What records do I need to keep?

Your income (invoices and payment records), receipts for expenses, and a mileage log if you claim vehicle costs. We can set you up with a simple cloud system so this takes minutes, not weekends.

testimonial

Clients Feedback & Reviews

Get your time back and your books done right.

Flat monthly fee. CPA-reviewed. Always tax-ready.