What does an accountant for contractors actually do?

At Pro Business Tax and Accounting we handle your business bookkeeping, bank reconciliations, payroll, payroll taxes, WSIB, HST, and tax planning — all customized for how trades and construction businesses operate. You get clear reporting and stress-free compliance.

Why hire a CPA who understands construction & trades?

Because construction and service trades have unique rules for materials, labour, and HST. We know how to record and structure these correctly so you stay audit-proof and profitable.

Do contractors need to charge/remit HST?

Yes, once you exceed $30,000 in annual revenue. We manage registration, filings, and reconciliations so nothing falls through the cracks.

What's included in a monthly accounting package?

At a high level, it includes bookkeeping, payroll, tax compliance, HST, T2. However, we can custom-fit a package to suit your business's needs to ensure a perfect fit.

Can you help with payroll for subcontractors/employees?

Yes, we certainly can help with payroll, payroll taxes, T4, ROE, T5018, T4A - our model and services are scalable and grow with your business needs.

I'm behind on bookkeeping—can you catch me up?

Totally! We know how stressful it can be to catch up on months and years of bookkeeping. We have a proven system in place that can take the stress out of it. We'll clean up prior years, file outstanding returns, and get you back on track fast.

Do you work with QuickBooks or Xero?

Both! Our team has QuickBooks ProAdvisors and Xero certified bookkeepers to get you setup efficiently.

Do you only work with Ontario-based contractors?

Pro Business Tax and Accounting is based in Vaughan, Ontario - but being a tech-forward firm with cloud based systems we are setup to effectively service clients throughout Canada, except Quebec.

What's the first step?

If you're ready to get started, we can setup a discovery call with one of our team members to understand your business, goals, and pain-points. From there we will customize your accounting package, and get you onboarded. To get started, book a time on our calendar.

Cloud Bookkeeping · Powered by Xero

Monthly Cloud Bookkeeping for Ontario Businesses

Clean, accurate books every month — reconciled, categorized, and reviewed by a CPA. See your numbers in real time and walk into tax season already done. No shoebox. No year-end scramble.

What you get, every single month

Not just data entry — a CPA-reviewed picture of your business you can actually use.

Transactions categorized

Every transaction coded correctly so your reports — and your tax return — are right.

HST tracked

HST/GST tracked monthly so filing is fast and your input tax credits are captured.

Bank & card reconciliation

Every account reconciled monthly. No surprises, no drift, no year-end mess.

CPA review

A licensed CPA reviews your file — not an offshore data-entry mill.

Real-time reports

Real-time reports — P&L and balance sheet in Xero (or QuickBooks) — check your numbers any time, anywhere

One point of contact

Questions answered by phone and email — by someone who knows your file.

Why we run on Xero

We’re a certified Xero Partner, and Xero is the platform we recommend to most clients — for three reasons:

Cloud-based — your numbers, anywhere, always up to date. Efficient reporting — clean, fast financial reports without the manual work. Analytics & insights — dashboards that help you understand your business and grow it. Prefer QuickBooks Online? We support that too.

Getting started is simple

Most clients are fully onboarded within a week.

Free consult

15 minutes. We learn your business and give you a flat monthly quote.

Connect

We link your bank feeds and set up (or clean up) your Xero/QBO file.

We run it

Your books are done and reconciled every month, like clockwork.

You decide

Get clear reports monthly and a CPA on call when you need one.

DIY spreadsheets vs. CPA-led bookkeeping

Doing it yourself

Hours every week · missed deductions · scrambling at tax time · no idea if the numbers are right · stress.

With Pro Business Tax

Hours back · every deduction captured · tax-ready year-round · CPA-accurate books · peace of mind — for a flat monthly fee.

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Clients Feedback & Reviews

Common questions

How much does monthly bookkeeping cost?

Bookkeeping plans start at $199/month. Our full-service plan is from $299/month and includes your bookkeeping plus Corporate Tax (T2), HST filing, and your personal tax return (T1) as the owner. It's a flat monthly fee based on your volume and complexity — quoted up front on the free consult, with no hourly billing.

Do you use Xero or QuickBooks?

Both. We're a Xero Partner and QuickBooks Online ProAdvisor — we'll recommend the best fit, or work in the one you already have.

I'm behind on my books — can I still start?

Yes. We'll catch you up first (see Bookkeeping Catch-Up & Clean-Up), then move you onto a monthly plan so you never fall behind again.

Is my data secure?

Yes — everything runs in secure, cloud-based accounting platforms with bank-level encryption.

Get your time back and your books done right.

Flat monthly fee. CPA-reviewed. Always tax-ready.