What does an accountant for contractors actually do?

At Pro Business Tax and Accounting we handle your business bookkeeping, bank reconciliations, payroll, payroll taxes, WSIB, HST, and tax planning — all customized for how trades and construction businesses operate. You get clear reporting and stress-free compliance.

Why hire a CPA who understands construction & trades?

Because construction and service trades have unique rules for materials, labour, and HST. We know how to record and structure these correctly so you stay audit-proof and profitable.

Do contractors need to charge/remit HST?

Yes, once you exceed $30,000 in annual revenue. We manage registration, filings, and reconciliations so nothing falls through the cracks.

What's included in a monthly accounting package?

At a high level, it includes bookkeeping, payroll, tax compliance, HST, T2. However, we can custom-fit a package to suit your business's needs to ensure a perfect fit.

Can you help with payroll for subcontractors/employees?

Yes, we certainly can help with payroll, payroll taxes, T4, ROE, T5018, T4A - our model and services are scalable and grow with your business needs.

I'm behind on bookkeeping—can you catch me up?

Totally! We know how stressful it can be to catch up on months and years of bookkeeping. We have a proven system in place that can take the stress out of it. We'll clean up prior years, file outstanding returns, and get you back on track fast.

Do you work with QuickBooks or Xero?

Both! Our team has QuickBooks ProAdvisors and Xero certified bookkeepers to get you setup efficiently.

Do you only work with Ontario-based contractors?

Pro Business Tax and Accounting is based in Vaughan, Ontario - but being a tech-forward firm with cloud based systems we are setup to effectively service clients throughout Canada, except Quebec.

What's the first step?

If you're ready to get started, we can setup a discovery call with one of our team members to understand your business, goals, and pain-points. From there we will customize your accounting package, and get you onboarded. To get started, book a time on our calendar.

Pro Business Tax

ICHSC Diagnostic Clinic Accounting & Advisory

Accounting & CFO Services for ICHSC Diagnostic Imaging Clinics

Book your free consult

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Video Introduction

Why Diagnostic Clinic Accounting Is Different

ICHSC diagnostic clinics operate under strict Ministry of Health licensing and oversight. Depending on the clinic’s license, modalities may include X-ray, ultrasound, Bone Mineral Density (DEXA/BMD), mammography (OBSP), nuclear medicine, and vascular ultrasound.

Maintaining clean, accurate books is paramount. Errors in financial reporting are scrutinized by the Ministry, lenders, and stakeholders. These clinics are essential healthcare providers with operationally intensive models involving staffing, patient care, referring physicians, typists, equipment partners, lenders, and reading radiologists.

With rapid advances in technology and AI, clinic operators must deeply understand both operations and financials to adapt to a changing macro and regulatory environment.

Case Study – Fixing a Broken Financial Reporting Chain

A diagnostic clinic relied on a mid-tier accounting firm and a remote bookkeeper with no coordinated workflow. This disconnect led to bookkeeping errors, reporting delays, CRA penalties, and mounting frustration among ownership.

When the clinic engaged us, it was four years behind on bookkeeping and tax filings. Our in-house bookkeeping team immediately organized and corrected the financial data, which was then compiled and reviewed by our CPA accountants.

After final review with ownership, all outstanding tax filings were completed and submitted to the CRA within four weeks of engagement. This outcome reflects our internal coordination, communication, and workflow efficiency — grounded in experience, expertise, and genuine care for our clients.

Why Pro Business Tax & Accounting

Our founding partner holds ownership stakes and serves as CFO for multiple ICHSC diagnostic centres. This hands-on experience gives us a deep understanding of licensing requirements, operational pressures, and stakeholder expectations unique to diagnostic imaging clinics. We provide an end-to-end solution that is efficient, accurate, and affordable — giving clinic owners confidence in their numbers and clarity for the future.

Our Diagnostic Clinic Services

Full-service bookkeeping and reconciliations
Payroll, source deductions, WSIB, and T4/T4A slips
CRA compliance and penalty remediation
Monthly financial reporting and KPI dashboards
Year-end corporate tax returns (T2)
CFO advisory, budgeting, and expansion support

Typical Monthly Engagements

ICHSC diagnostic clinic engagements typically range from $700 to $1,500+ per month, depending on modalities offered, staffing levels, reporting complexity, and advisory needs. Pricing is fixed and confirmed following an initial assessment.

Why Clinic Owners Choose Us

Built for healthcare — OHIP & private billing, HST-exempt medical services, and clinic payroll
Medicine Professional Corporation set-up & proactive tax planning
Equipment & leasehold deductions (CCA) captured correctly
A team that's driven real growth at the clinic level while improving patient outcomes — because in healthcare the numbers and the patients both matter, and we know how to balance both. We've done it.
Flat monthly pricing, CPA-reviewed · Xero-powered

If you operate an ICHSC diagnostic imaging clinic and need accurate, compliant, and insightful financial reporting, we invite you to book a confidential consultation.

Frequently Asked Questions – Gas Stations

Why is accounting for ICHSC diagnostic clinics different from other healthcare businesses?

ICHSC clinics operate under Ministry of Health licensing with strict compliance, multiple modalities,
and complex stakeholder relationships requiring specialized accounting.

How important is accurate bookkeeping for Ministry and lender oversight?

Clean, timely financials are critical for Ministry reviews, lender covenants, and maintaining credibility
with stakeholders.

Can you help clinics that are behind on bookkeeping or tax filings?

Yes. We specialize in multi-year catch-up projects and bring clinics current efficiently.

Do you provide CFO-level advisory services?

Yes. We support budgeting, cash-flow planning, expansion analysis, and strategic decision-making

What systems do you support?

We support QuickBooks Online and Xero aligned to clinic workflows.

How much do your services cost?

Most ICHSC clinics invest between $700 and $1,500+ per month depending on size and complexity.

What is the first step?

Book a confidential consultation to assess needs and outline a path forward.